Last Updated: Apr 3, 2026

Introduction

At RebuildUA, we are committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our platform to connect with potential employers and perform services. This policy applies to all users of the RebuildUA platform, including workers, employers, and visitors to our website. By using the RebuildUA platform and agreeing to our Terms of Service, you acknowledge and consent to the data practices described in this Privacy Policy. If you do not agree with our policies and practices, please do not use our website.

Sensitive Personal Data

In accordance with applicable data protection laws and RebuildUA data privacy principles, we request that you remove any Special Categories or Sensitive Personal Data on your resume or CV before applying to any positions or our Talent Community.

Examples of Sensitive Person Data would include, but is not limited to the following; racial or ethnic origin; religious or philosophical beliefs; political affiliations/opinions; trade union membership; sexual orientation; gender identity; disabilities; U.S. Social Security Numbers (SSNs) and similar government/national identification numbers (including tax identification numbers, PAN Card ID, Adhar Card ID etc); Credit/Debit Card numbers and similar bank/financial account information; biometric identifiers and/or full dates of birth.

Any resume or CV that contains Special Categories or Sensitive Personal Data may not be shared across the RebuildUA organization or that information may be removed from the resume or CV. You may also be asked to submit a new resume or CV. While we appreciate your interest in RebuildUA, please note that we follow strict privacy standards and, at this point, we only require educational and professional background related information. To learn more about our privacy practices or how to reach out to our Data Protection Officer (DPO), please read the RebuildUA Privacy & Cookies Statement.

Information We Collect

Personal Information: We collect following personal information from the Jobseekers, that they provide directly to us or whenever the Recruitment Agents (RAs) from Asian countries (India, Philippines, Bangladesh, Nepal, Vietnam, Indonesia, Sri Lanka & Thailand) fill the form on the Jobseekers behalf:

• 1. First Name
• 2. Last Name
• 3. Contact Email Address
• 4. Main Contact Phone Number
• 5. Permanent Street Address, Flat Number
• 6. City/Town
• 7. State / Union Territory
• 8. ZIP / PIN Code
• 9. Country of current residence
• 10. Country of current citizenship/passport
• 11. Passport Number
• 12. Passport Expiry Date
• 13. English Language Proficiency
• 14. Hindi Language Proficiency
• 15. Ukrainian Language Proficiency
• 16. List all your diplomas/trade certificates with year & institute
• 17. Please write in a few words, what motivates you to come to Ukraine/Europe
• 18. Have past experience working/studying in Ukraine/Europe? If yes, please describe below
• 19. Work Visa Rejection History
• 20. Criminal Background Declaration
• 21. Drug Use History
• 22. History of Violence or Abuse
• 23. Other Relevant Declarations
• 24. Earliest Interview Availability Date
• 25. Preferred Length of contract
• 26. Select all skills/trades experience you have
• 27. Years of Experience in only one TOP recent trade/skill selected above
• 28. Select all driving skills/experience you have
• 29. Total Experience in Driving
• 30. Additional Information about your skills/experience, please describe below
• 31. Profile Photo
• 32. Social Media Links ( FB/IG/TikTok etc)

Auto-collected Information:

• 1. IP address, browser, device
• 2. Usage data
• 3. Location (if permitted)
• 4. Cookies

Third-party Sources info we might collect:

• 1. LinkedIn, Facebook, Instagram, TikTok etc. top social platforms
• 2. Background check providers
• 3. Public databases

How We Use Your Information

We “may” use the information we collect for the following purposes:

• 1. Recruitment & job matching
• 2. AI-based evaluation
• 3. Platform improvement
• 4. Communication
• 5. Security & fraud prevention
• 6. Legal compliance

Legal Basis for Processing

This policy aligns with following major applicable laws:

• 1. Ukraine - PDP Law
• 2. EU - GDPR
• 3. California - CCPA/CPRA
• 4. India - DPDP Act

Under these laws, we “may” process your personal data based on the following legal grounds:

• 1. Consent: When you explicitly agree to our data processing activities
• 2. Contract performance: To fulfill our obligations under our Terms of Service
• 3. Legitimate interest: To improve our services and provide better user experience
• 4. Legal obligation: To comply with applicable laws and regulations

Information Sharing

We “may” share your information in the following circumstances:

• 1. With Employers: Your profile, resume, and interview data may be shared with companies using our platform
• 2. With Service Providers: We use third-party services for AI evaluation, image processing, and platform functionality
• 3. For Legal Reasons: When required by law or to protect our rights and safety
• 4. Business Transfers: In connection with a merger, acquisition, or sale of assets

Cookies

We “may” use cookies and similar tracking technologies to enhance your experience on our platform. Cookied may be of following types, for example:

• 1. Essential Cookies: Required for basic platform functionality
• 2. Analytics Cookies: To understand how users interact with our platform
• 3. Marketing Cookies: To provide personalized content and advertisements
• 4. Persistent Cookies: To store data over a long period of time and are activated each time the User visits our Website

You can manage your cookie preferences through our cookie consent banner or your browser settings. However, disabling certain cookies may affect platform functionality.

Your Rights

Depending on your location, you may have the following rights regarding your personal data:

• 1. Access: Request a copy of the personal data we hold about you
• 2. Rectification: Request correction of inaccurate or incomplete data
• 3. Erasure: Request deletion of your personal data (subject to legal requirements)
• 4. Objection: Object to processing based on legitimate interests
• 5. Withdrawal of Consent: Withdraw consent for processing based on consent

To exercise these rights, please contact our DPO as per Contact email available in the “Contact Us” section below. We will respond to your request within 60 days, unless additional time is required.

Data Security

We implement encryption, access control, and security measures against 1. Unauthorized access, alteration, or disclosure, 2. Accidental loss or destruction & 3. Data breaches and cyber attacks. However, no system is 100% secure.

Data Retention

We retain data only as long as necessary for 1. Provide our services to you, 2. Comply with legal obligations, 3. Resolve disputes and enforce agreements & 4. Improve our services and develop new features.

International Transfers

Your personal data may be transferred to and processed in countries other than your own. When we transfer data internationally, we ensure appropriate safeguards are in place, including:

• 1. Adequacy decisions by relevant authorities
• 2. Standard contractual clauses approved by the European Commission
• 3. Other appropriate safeguards as required by applicable law

Children's Privacy

Our platform is not intended for children under the age of 18. We do not knowingly collect personal information from children under 18. If you believe we have collected information from a child under 18, please contact us immediately, and we will take steps to delete such information.

Changes to Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make changes, we will try to:

• 1. Update the "Last Updated" date at the top of this policy
• 2. Notify you of significant changes through our platform or email
• 3. Obtain your consent for material changes when required by law

Cloud Processing

We use trusted providers like Google Cloud, compliant with GDPR Article 28 requirements.

Contact Us

For any questions related to Privacy and Data Protection Policy, please contact at Email: hello@RebuildUA.com with Subject: Attention DPO